How we handle your information.

Who we are

Peacebrooks Integrated Solutions LTD provides bookkeeping, accounting, tax compliance and business registration services to businesses in Nigeria. Our registered address is 16 Iletura, Ilorin, Kwara State.

This policy is written under the Nigeria Data Protection Act 2023 (NDPA) and the NDPC's General Application and Implementation Directive (GAID) 2025, which took effect on 19 September 2025.

Our two roles

This distinction matters, because it determines who decides what happens to your data.

Where we act as your processor, our engagement letter sets out what we may do with the data. We will not use your employees' information for anything beyond the work you have asked us to do.

What we collect

When you fill in our enquiry form

• Your name and business name
• Your WhatsApp number and email address
• Which service you are interested in, and where your business is based
• Anything you choose to write in the message box

When you become a client

To do the work we handle your financial records — bank statements, invoices, receipts, payroll schedules, Tax Identification Numbers and similar. Where you employ staff, this includes their names, salaries, pension details and tax records.

All of it is confidential. As an ICAN member, our Managing Director is bound by a professional code of ethics on confidentiality that sits on top of everything in this policy.

Automatically, when you visit this page

• Standard technical information your browser sends — device type, browser, approximate location, and which pages you viewed
• If you arrived from an advert, the campaign reference on that link, so we can tell which adverts actually work

We do not collect sensitive personal data — such as health, biometric, religious or political information — and you should not send it to us.

Why we use it, and our lawful basis

Section 25 of the NDPA requires a specific lawful basis for each use. Ours are:

Who else sees it

We do not sell your information, and we do not share it for anyone else's marketing. We share it only where we must:

• Government bodies — the Nigeria Revenue Service (NRS), your State Internal Revenue Service, pension fund administrators and the Corporate Affairs Commission, where we file on your behalf
• Our software providers — the accounting platform your books sit in (QuickBooks, Zoho Books or Xero), our email provider, and Airtable, where enquiries from this page are stored
• Your bank or lender — only where you have specifically asked us to prepare or send financial statements
• Where the law compels us — for example a valid court order or a lawful regulatory demand

Transfers outside Nigeria

Some of these providers store data on servers outside Nigeria. Under section 41 of the NDPA we may only do this where the destination offers adequate protection. We rely on providers whose contractual terms commit them to data protection standards equivalent to those required in Nigeria, and we keep a record of that basis.

Analytics and advertising

This page may use Google Analytics and the Meta (Facebook) advertising pixel. They tell us how many people visited, which sections they read, and whether an advert led to an enquiry. They do not tell us who you are by name.

You can opt out of Google Analytics with Google's browser add-on, and adjust Meta's ad settings inside your Facebook account. Most browsers can block these outright through their privacy settings.

How long we keep things

These periods are legal requirements, not preferences. They apply even if you ask us to delete your records sooner. Note also that where fraud, wilful default or negligence is alleged, the six-year limit does not apply and records may be requested at any time.

How we protect it

• This website is served over an encrypted connection (HTTPS)
• Enquiry submissions are handled on our own server; no system credentials are exposed in the page you are reading
• Access to client records is limited to the people doing your work
• Our accounting platforms are protected with strong passwords and, where available, two-factor authentication
• A non-disclosure agreement is available on request before you send us anything at all

If something goes wrong

No system is perfect and we will not pretend otherwise. If a breach occurs that is likely to risk your rights, section 40 of the NDPA requires us to notify the Nigeria Data Protection Commission within 72 hours of becoming aware of it, and to tell you directly without undue delay where the risk to you is high. We will do both.

Your rights under the NDPA

Sections 34 to 37 of the NDPA give you the right to ask us to:

• Show you what personal information we hold about you
• Correct anything inaccurate or incomplete
• Delete it — subject to the retention rules above
• Restrict how we use it while a dispute is resolved
• Stop using it for marketing, which we will action immediately
• Send you a copy in a portable, machine-readable format
• Object to a particular use, and we will explain our reasoning or stop
• Withdraw consent at any time, where consent was our basis

Email support@peacebrooks.com. We respond within 30 days, at no charge. If we need longer for a complex request we will tell you why.

Complaints

If you are unhappy with how we have handled a request, please tell us first — most things are quickest to fix directly. You also have the right to complain to the Nigeria Data Protection Commission at any time, through ndpc.gov.ng.

Cookies

This page sets no cookies of its own. Where analytics or advertising tools are active, they may set their own. You can block or delete cookies in your browser settings, and nothing on this page will stop working if you do.

Children

Our services are for businesses. We do not knowingly collect information from anyone under 18. If you believe a child has sent us information, contact us and we will delete it.

Changes to this policy

If we change how we handle your information we will update this page and the date at the top. Where a change materially affects existing clients we will tell you directly rather than expect you to notice.